skip to primary navigationskip to content

How to complete the Expense Claim for Employees

1. Name of Claimant 2. Department Address of Employee/Student or Home Address of External Claimant 3. If different from address given previously 4. Date of Travel or Period of Travel if covers Travel across several days. 5. Reason for Travel – Details of where travelled to and reason for travelling there. If you paid for more than one persons travel, please detail their name(s) here. 6. Time Travel Started 7. Time Travel Ended 8. Detail what form of transport was taken 9. Only to be filled out if you have used your own vehicle – Please make sure there is a destination postcode in the “Purpose of Journey” box as Mileage is calculated from the Department to the Destination using postcodes. 10. Total cost of Travel. 11. Expense Code/Research Grant Code you would like this to be paid from. 12. Date of Transaction – If this is accommodation, please put period the accommodation was needed for. 13. Reason for Expenditure – If accommodation please put reason for accommodation. 14. Total Cost of Expenditure 15. Expense Code/Research Grant Code you would like this to be paid from. 16. It is important that the claimant signs this and also gets authorisation from their Supervisor before this is sent to the Accounts Office. Without this authorised, it will delay the processing of the claim. It is important that these boxes are filled out correctly and neatly, so it makes it easier for us to process your claim. It is important that there is as much information as possible, as this prevents us from having to query the claim with yourselves, in turn causing the processing of the claim to be delayed.
How to complete the Expense Claim for Employees
Full-size image: 126 KB | View imageView Download imageDownload